The leading technology and support platform for dental sleep medicine, TMD, oral surgery, and medical billing in dentistry.
See how DentalWriter™ helps dental practices succeed in dental sleep medicine, TMD, and medical billing.
DentalWriter™ Makes It Easy
Dental Sleep Medicine & TMJ Treatment workflow, staying organized & saving time with electronic questionnaires, exams, & forms for your every need.
Medical billing reimbursement for Dental Sleep Medicine, TMJ, & Oral Surgeries, & other services – increase case acceptance and revenue and offer the best patient experience possible for practice building.
Physician referral networks to acquire new patients and grow your dental sleep medicine practice. Create a WOW factor with effortlessly generated SOAP reports that leave a lasting impression with physicians.
Dental Sleep Medicine & TMJ Treatment services, staying organized & saving time.
Medical billing reimbursement for Dental Sleep Medicine, TMJ, & Oral Surgeries, & other services to increase case acceptance and revenue.
Physician referral networks to acquire new patients and grow your practice.
With the easy step-by-step workflow of DentalWriter™ and renowned Nierman Training & Support, your practice can establish a proven, repeatable system to achieve your goals in dental sleep apnea, TMJ, implants, & oral surgery services.
How It Works
DentalWriter’s 4 simple steps transform you into a master of the medical-model in dentistry
After the patient completes the DentalWriter™ online questionnaire, and your practice completes the exam workflow chairside, DentalWriter™ will intelligently populate the medical claim form (that you can send electronically), and generate your detailed narrative reports (in S.O.A.P. format) that will serve as your communication to the various referring physicians, and documentation for medical reimbursement success!
Let DentalWriter™ do the work for you and focus on what you do best, quality patient care.
Features & Benefits
DentalWriter™ Online Questionnaires
Web-based patient questionnaire data instantly imports into your DentalWriter to save you time and double-entry.
DentalWriter™ Customizable Exam
Smooth workflow for each step of your treatment process. Data from the exams creates your SOAP narrative reports and links codes to the medical claim form.
Access over 250 template letters for your every need in dental sleep medicine, TMJ disorders, and medical billing in dentistry. From financial & treatment consent, to marketing, referrals, insurance appeals & so much more.
DentalWriter™ Cloud Solution
The perfect solution for practices that work from multiple locations, or maintain their administrative and/or billing departments outside of the practice.
Secure Fax Integration
Securely send, receive, digitally sign, and scan HIPAA compliant faxes right from DentalWriter™.
Run reports to capture key data to stay on top of your practice, including medical claims reports, physician referrals, sleep study reports, & more.
Also included with DentalWriter, CrossCode Online Software is a powerful tool that allows you to quickly cross code between dental and medical codes.
– Easily search for any ICD-10 diagnosis, CPT & HCPCS, and CDT codes
– Find descriptions, related cross-codes, & average fee ranges for each code
– Over 90 dental-medical claim examples and cross coding reference sheets
Why Choose DentalWriter™?
Unmatched Training & Support
DentalWriter members receive unparalleled access to training & support resources, including the Nierman Training Specialists, experts in cross-coding and dental sleep medicine / TMD implementation.
Tailor your questionnaires, exam forms, follow-ups, and template letters to your exact flow, or use the default forms which have become the gold standard for dental sleep medicine and TMJ disorder treatment.
One System for All Medically-Necessary Services
Modules for: •Dental Sleep Medicine •TMJ Disorders •Oral Surgeries •Dental Implants and Related Procedures •Pediatric, & More.
See What DentalWriter™ Can Do For Dental Sleep Medicine, TMD, and Implant Practice Growth
DentalWriter™ helps thousands of dental practices achieve practice growth in dental sleep medicine, TMD, and medical billing.
Let Nierman Practice Management help you get your ducks in a row for 2021 and beyond.
DentalWriter™ + Nierman Medical Billing Service
DentalWriter™ integrates with Nierman Medical Billing Services, creating a fully streamlined workflow for medical billing eligible dental services.
Establish a repeatable system for the services that need to be documented in the SOAP medical format (sleep apnea, TMJ, implants, oral surgeries, frenectomies) and have your own dedicated medical billing specialist team take it from there.
Your dental-to-medical billing specialist will handle all communication to the patient’s health insurance, including benefit verifications, preauthorizations, claim submissions, status checks, GAP exceptions, and appeals.
All of the documentation they need for a successful claim can be retrieved right from your DentalWriter software, cutting out tons of back and forth paperwork.
Streamline and scale your dental sleep medicine, TMD, and oral surgery services with the DentalWriter Efficiency Package.
Support, Training, & Education
Being a DentalWriter™ client comes with more than just the leading software for implementing sleep apnea, TMJ, and dental-to-medical billing. You gain the unparalleled training and support that will help take your dental practice to the next level.
Updates & Technical Support for the DentalWriter Software
Medical billing-in-dentistry is constantly changing, and we stay on top of it. Your DentalWriter™ software is regularly updated with the latest codes and newest features, and our renowned support team is readily available for technical assistance.
Nierman Study Club
Participate in live study clubs bi-weekly and enhance your knowledge in dental sleep medicine, TMD, and medical billing from our key opinion leaders and industry mentors. Explore our invaluable library of 60+ recorded study clubs to continually build your skills.
“There’s a Code for That!” is founder/CEO Rose Nierman’s motto. Receive full access to the Nierman Cross-Coding Hotline for real-time cross-coding and medical claim support. Our cross-coding specialists are the best in the world and at your service!
Live & On-Demand Training
Hop on a live webinar with a Nierman Training Specialist or learn at your own pace with our library of tutorials on maximizing DentalWriter for medical billing in dentistry, sleep apnea, TMD, frenetocmies, implants and oral surgery implementation.
Nierman Knowledge Base & Forum
Have a medical billing or DentalWriter question? Tap into the Nierman Knowledge Base and instantly access hunderds of articles, tutorials, and how-to guides written by industry experts.
Call 1-800-879-6468 option 1, or click below to
What are the System Requirements for DentalWriter Software?
Minimum System Requirements (For DentalWriter Cloud, see full system requirements link below.)
|Operation System||Windows 8, Windows 10, Windows Server 2012 Desktop Experience, Windows Server 2016 Desktop Experience, Windows Server 2019 Desktop Experience, Mac OS (Hosted DentalWriter offering only supported)|
|Hard Drive Space (Server)||
10 GB Minimum for base installation plus additional to support database growth (Databases are typically less than 2 GB and have a cap of 10 GB)
Microsoft SQL Server Express edition supports databases up to 10 GB.
|Hard Drive Space (Work Station)||2 GB Minimum for base installation||5 GB|
4 GB Minimum. Recommended if running multiple workstations or if DentalWriter is sharing a server with other applications. More memory generally means a better DentalWriter experience.
|Memory (Workstation)||2 GB. More Memory will generally increase performance||4 GB|
100%. If display settings are “magnified” or set to something larger than 100%, the user may be unable to see the full DentalWriter application.
|Conflicting Software||Microsoft SQL Server Desktop Engine.|
What Procedures Can a Dentist Bill to Medical Insurance?
Successfully billing medical insurance in a dental practice depends on several factors.
First and foremost, the procedure has to be covered under the patient’s specific medical plan and policy.
Second, there must be proper documentation showing that the procedure was medically necessary. Depending on the written policy, some insurance companies may require additional information in order to be approved, such as a physician’s written order or prescription.
Third, the medical claim form needs to be filled out properly, with the correct ICD diagnosis codes, and CPT procedure codes.
Below is a list of the most common dental procedures covered under medical insurance, however other procedures can also be covered if they meet the above requirements:
Sleep Apnea Appliance Therapy (Dental Sleep Medicine)
TMJ Disorder Therapy (TMJ Appliances)
Medically Necessary Dental Implants and Oral Surgeries
Oral Cancer Screening
Botox for Painful Bruxism
Exams, CBCT and Radiographs for the Above Procedures
What is Needed to Bill for Dental Sleep Medicine?
Dental sleep medicine billing is the process of submitting medical claims for oral appliance therapy that treats obstructive sleep apnea (OSA).
Medical insurance and Medicare typically reimburses for oral appliance claims when claims are submitted with the right documentation. In fact, there are no dental codes for OSA, leaving medical insurance as the appropriate billing source for dental sleep medicine services.
Dental practices can bill for a custom oral appliance, exams, and radiographs related to the treatment.
In order to receive medical insurance reimbursement in dental sleep medicine, you need several pieces of information to complete the puzzle. Medical billing for dental sleep medicine is not difficult once you figure out the proper protocols.
- The diagnosis of obstructive sleep apnea by a physician.
- A written order or prescription for an oral appliance from physician.
- Patient questionnaire that includes medical history, Epworth Sleepiness Scale, and sleep history.
- Detailed documentation or narrative report of questionnaire data and exam findi/ngs.
Dental Sleep Medicine Billing is made easy with DentalWriter software. Our clients report over a 95% success rate when billing for sleep apnea appliances.
What If I Utilize a Third-Party Medical Billing Service?
The key to successful medical billing in a dental practice lies in detailed documentation and narrative reports building your case of medical necessity. Dental practices can combine DentalWriter with a medical billing service to successfully implement medically necessary services, or do the medical-billing in-house.
The narrative reports that DentalWriter™ generates from each patient visit serves as your documentation and your communication to physicians, which greatly increases your referrals and help grow your dental sleep medicine and TMJ disorder services.
In addition, DentalWriter™ simplifies and streamlines the workflow with the electronic questionnaire and exam forms, and the library of Quickletters over 150 template letters and forms for all of your communication needs.
How Often is DentalWriter Software Updated?
Our development team typically releases 2 major software updates a year. These updates include changes to medical billing codes or protocols, new features, such as our benefit checker and ledger, and enhanced technology integrations, such as our Secure E-Fax add-on.
Is DentalWriter Compatible with Mac?
The Desktop version of DentalWriter is only compatible with a Windows operating system. However, The DentalWriter Private Cloud version is compatible with Mac operating systems since it is accessible through an internet browser.
Why is Documentation Essential?
Sleep Apnea Therapy and TMJ Disorder Treatments are typically billed under medical insurance, not dental. Detailed reports are essential and often required for medical reimbursement and referring physicians. DentalWriter™ is the only software that generates a detailed S.O.A.P. report based off the questionnaire and exam forms of each case. S.O.A.P. reports of medical necessity are the primary format used by physicians, and medical insurance, to detail and communicate the specific documentation and medical necessity of the patient
- Validates the care that was provided
- Shares key data with patient’s physicians for referral building
- Optimizes medical claim processing
- If it’s not documented appropriately, the organization is at risk for refunds to insurance (post payment reviews)